When all maintenance has been completed in the Working Transactions area and/or the Working Transactions Wizard, the new pay is ready to be processed. “Pay Run” is used to post transactions, including PAYG calculations, to the employee’s history. It also updates the accounting totals and creates the appropriate General Ledger journals and transactions in SapphireOne. The basic procedure is as follows:
- Navigate to Pay Run Section:
- Go to Payroll/HR > Payroll > Pay Run.
- Review Pay Run Details:
- Examine the list of employees included in the pay run.
- Verify the pay frequency, total net pay, and other relevant details for each employee.
- Ensure all standing transactions for the selected pay period are accurate.
- Make Necessary Adjustments:
- Select individual employees to review or use the Mark All or Unmark All buttons as needed.
- Adjust pay details such as hours worked, allowances, deductions, and other payroll elements.
- Confirm that the pay period dates (start, finish, and pay date) are correct and adjust if necessary.
- Select Reports and Options:
- Choose the required reports (e.g., Payslips, Pay Summary, Holiday Pay, Care/Personal Pay, Direct Credit Schedule).
- Decide if you want to email payslips, generate an ABA file for EFT, or run the pay run on the server.
- Process the Pay Run:
- Click the Process button to initiate the pay run.
- Respond to any prompts or alerts that appear, confirming the successful completion of the pay run.
- If selected, print payslips, generate the ABA file, and send batch emails as required.
- Post Pay Run Procedures:
- Generate and review necessary reports to ensure accuracy.
- Make a final backup of the data for this pay run and store it securely.
For more detailed instructions, please refer to the Payroll/HR > Payroll > Pay Run article.