The Job Project G/L functionality in SapphireOne allows you to manage General Ledger entries related to your Job Projects. This short guide will teach you how to create and manage G/L entries for accurate financial reporting. The steps are as follows:
- Navigation – Go to Job Projects > Job Projects > Inquiry and then select the Job/Project G/L item. SapphireOne will display a list screen showing all G/L Accounts already set up in the system.
- New G/L Account – Click the New icon on the main toolbar to create a new G/L Account.
- New G/L Account Screen – A blank data entry form will appear, ready for input.
- Account ID – Enter the Account ID as required. Your company should have predefined ID conventions across all areas of SapphireOne.
- Project ID – Enter the Project ID as required. Your company should have predefined ID conventions across all areas of SapphireOne.
- Company – Automatically generated by SapphireOne based on the Company that the user is logged into.
- Data Entry – Complete the remaining required fields with relevant details
- Saving – Click the green tick on the main toolbar to save the new G/L Account. It will now appear in the list of existing G/L Accounts.
- Checking – Reopen the new G/L Account record to verify that it has been saved correctly.
- Modifying Existing G/L account – Highlight the required G/L Account in the list.
- Modifying – Click the Modify button. The selected G/L account record will open for editing.
- Data Entry – Make the necessary changes.
- Saving Changes – Click the green tick to save the modifications. The updated G/L Account will remain in the list.
- Checking – Reopen the G/L account record to verify that the changes have been saved correctly.
For more detailed instructions, please refer to the Job Projects > Job Projects > Job Project GL article.