The Purchase Inwards Goods Journal function is essential for recording the receipt of goods purchased for Job Projects. To maintain accurate tracking, an Inward Goods Journal must be linked to a Vendor Order as follows.
- Enter the Vendor, associated with the job project.
- Enter the Vendor Order Nº or Invoice Nº, associated with the job project.
In all three of the options listed above, SapphireOne will populate the Inwards Goods Journal with the data that is in the selected Vendor Order reducing the users input almost entirely.
- Navigate to Job Projects > Costs > Data Entry and select the Purchase Inwards Goods Journal item. SapphireOne will display the Purchase Inwards Goods Journal Entry screen ready for data entry.
- From the Details page enter data as follows.
- For the Vendor enter the @ wildcard symbol. From the list of orders, select the Vendor that you want to create this Inwards Goods Journal for. SapphireOne will immediately populate the journal with all data from the selected order.
- In the Tracking area check the, Enter the exact Order Nº or Invoice Nº. SapphireOne will immediately populate the journal with all data from the selected order.
- Data Entry required or checking for this journal is limited to:
- Check the Quantity Ordered, B/O Quantity and Quantity Arrived. The user may alter these quantities as required.
- Save the Purchase Inwards Goods Journal by clicking the Green tick button on the main toolbar.
For more detailed instructions, please refer to the Job Projects > Costs > Purchase Inwards Goods Journal article.