Create an Order Vendor Invoice

Creating an Order Vendor Invoice (OVI) is the first step in managing your Inventory purchases. This document formalises your order with a Vendor, specifying the goods or services you intend to purchase. The steps are as follows:

1. Navigate to Inventory > Purchases > Data Entry and select the Order Vendor Invoice item. SapphireOne will display the Order Vendor Invoice Entry screen ready for data entry.
2. Enter the Vendor ID and other required details.
3. Fill in the Delivery Instructions and if necessary review the Payment Terms.
4. Add inventory items by selecting the + button or use the Command / key combination.
   • Use wildcard search options, or type part of the product name ending with the @ symbol to search for the Inventory ID.
5. Enter the Quantity for each item.
6. SapphireOne will automatically enter the Rate set up for each Inventory Item.
   • You may overwrite this and enter the rate manually if required.
7. Save the new OVI by clicking the Green tick button on the main toolbar.

For more detailed instructions, please refer to the Inventory > Purchases > Order Vendor Invoice article.