Create a Purchase Vendor Invoice

A Purchase Vendor Invoice (PVI) is used to record the receipt of goods or services from a Vendor. This document helps in tracking Inventory stock levels and managing payments. The steps are as follows:

1. Navigate to Inventory > Purchases > Data Entry and select the Purchase Vendor Invoice item. Sapphire one will display the Purchase Vendor Invoice Entry screen ready for data entry.
2. Enter the Vendor ID and other required details.
3. Fill in the Delivery Instructions and review the Payment Terms.
4. Add Inventory items by selecting the green + button or use the Command / key combination.
   • Use the wildcard search options, or type part of the product name ending with the @ symbol to search for the Inventory ID.
5. Specify the Quantity for each item.
6. SapphireOne will automatically enter the Rate set up for each Inventory Item.
   • You may overwrite this and enter the rate manually if required.
7. Save the new Purchase Vendor Invoice by clicking the Green tick button on the main toolbar.

For more detailed instructions, please refer to the Inventory > Purchases > Purchase Vendor Invoice article.