Create a Client Receipt

Creating Client Receipts in SapphireOne is essential for accurately recording payments received from clients. This process ensures all payment details are properly documented and allocated to the relevant invoices.

1. Navigation – Go to Accounts > Receivables > Data Entry and select the Client Receipt item. SapphireOne will display the Client Receipt Entery data entry screen ready for data entry.
2. Details Page – SapphireOne will place the cursor in the Client ID data entry field. Enter the Client ID if it is known or, if you’re unsure about certain characters, use the wildcard symbol @ to represent the unknown components.
3. Transaction area – After entering the Client ID, complete the required fields, including Receipt Date, Payment Amount, Payment Method, and any relevant notes. Be mindful of date fields, as SapphireOne will automatically populate them based on the system’s default settings.
4. Initial Save – When the user clicks the green tick on the main toolbar, the Client Receipt Entry screen will close, and the Open Item Clients allocation screen will be displayed.
5. Allocation – Assign the required Client Invoices (CIs) to the Client Receipt (CR) by clicking once on each line displaying the relevant invoice. Note that multiple invoices may be allocated to a single Client Receipt as needed.
6. Final Save – Finalise the transaction by clicking on the green tick button on the main toolbar. This will allocate the payment to the selected Invoice(s). SapphireOne will then save the Client Receipt and close the allocation screen.

For more detailed information, refer to the Accounts > Receivables > Client Receipt article.