Allocating Client Receipts and Credits

Allocating CR (Client Receipt) and CC (Client Credit) transactions in SapphireOne is essential for matching payments and credits to the corresponding invoices. This process ensures that all allocations are accurately recorded and reconciled. Note that the only transaction(s) that are not fully allocated, will be displayed in this list. The procedure is as follows:

1. Navigate to Accounts > Receivables > Inquiry and select the Allocation item.
2. SapphireOne will display the Client Allocation Inquiry screen limited to the selected Client.
3. Select the transaction you wish to allocate.
4. The go to Sapphire Tools > Allocate > and select the Allocation item.
   • Do not use the 0% or 100% options.
5. Click on the green tick button on the main toolbar to save the transaction.

Allocations Using Sapphire Tools

1. Navigate to Accounts > Receivables > Inquiry and select the Transactions item.
2. From the list select the transaction you wish to allocate.
3. Navigate to Tools > Allocate and select the Allocation item.
   • Do not use the 0% or 100% items.
4. SapphireOne will display the Allocation function screen limited to transactions for the selected Client.
5. Select the transaction(s) you want to allocate against the Client Credit or Receipt.
6. Click the green tick button on the main toolbar to allocate and save the transaction.

For more detailed information, refer to the Accounts > Receivables > Allocations article.