Creating a Vendor Payment

Creating Vendor Payments in SapphireOne is crucial for recording any payments made to Vendors. This process ensures that all the payments made to Vendors, are accurately documented and allocated to the corresponding invoices.

1. Navigate to Accounts > Payables > Data Entry and then select the Vendor Payment item. So if I one will display the Vendor Payment Entry screen ready for data entry
2. SapphireOne will place the cursor in the Vendor ID data entry field, so enter the required Vendor ID or choose the Vendor ID from the provided list.
3. Complete the necessary fields, including Payment Date, Amount, Method, and any additional notes.
4. When the user clicks on the green tick button the Vendor Payment screen will be closed and the Allocation screen will be displayed.
5. Assign the payment to the corresponding Vendor Invoice(s) as required by selecting the line that has the required Invoice displayed. Multiple Invoices may be allocated to a single Vendor Payment.
6. Finalise the transaction by clicking on the green tick button again. This will allocate the payment to the selected Invoice(s). SapphireOne will then save the Vendor Payment and close the allocation screen.
7. The Vendor Payment may be re-opened by going to Accounts > Payables > Inquiry .>Transactions, and selecting the new Vendor Payment for viewing, or modification if it remains unposted.

For more detailed information, refer to the Accounts > Payables > Vendor Payment article.