Allocating Vendor Payments and Credits

Allocating vendor payments (VP) and vendor credits (VC) ensures accurate reconciliation. The following will guide you through the allocation process in SapphireOne.

Allocation Process from the Payables menu

1. Navigate to Accounts > Payables > Inquiry and then select the Allocation item. Sapphire one will display the Vendor Allocations screen.
2. Select the Vendor transaction that you wish to allocate.
3. Navigate to Sapphire Tools > Allocate and then select the Allocation item.
   • Do not use the 0% or 100% options.
4. SapphireOne will display the Open Item Vendors screen limited to transaction(s) for the selected Vendor.
5. Click on the green tick button on the main toolbar to allocate the transaction.

Allocation Process using Sapphire Tools

1. Navigate to Accounts > Receivables > Inquiry and then select the Transactions item. Sapphire one will display the Vendor Transaction screen.
2. Select the transaction you wish to allocate.
3. Navigate to Sapphire Tools > Allocate and the select the Allocation item.
   • Sapphire Tools can be accessed Using the downward facing arrow next to the Sapphire Tools button on the main toolbar.
   • Do not use the 0% or 100% options.
4. SapphireOne will display the Allocation function screen with transactions limited to the selected Vendor.
5. Select the transaction(s) you want to allocate against the Vendor Payment or Credit.
6. Click on the green tick button on the main toolbar to allocate and save the transaction.

For more detailed information, refer to the Accounts > Payables > Transactions and the Accounts > Payables > Allocations articles.