PaySlips Report Overview
The Payslips Report within the SapphireOne PayRoll/HR Mode allows for the reporting and printing of a variety of employee payslips.
When the Payslips report is selected from the PayRoll/HR Reports menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.
Print Destination Menu
The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.
| Printer | Tells SapphireOne to send the report straight to the Printer. |
| The report will be output in html format deployment in the body of an email. | |
| Custom Report | This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. |
| Quick Report | Selecting this option will open the Sapphire Quick Report function. |
| Labels | Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll. |
Dictation and Speech to Text Overview
SapphireOne’s Dictation (MacOS) and Speech to Text (Windows) functionalities revolutionise data entry. These features are available for any data entry field and all inquiry screens within SapphireOne. For instance, when a user makes a call via the SapphireOne Softphone, SapphireOne automatically timestamps the contact and phone number. Post-call, users can dictate notes directly into the CRM contact memo field in relation to the stamp.
This functionality is applicable across all Data Entry screens. As examples, when entering a Vendor Invoice (VI), users can dictate memos directly. Similarly, additional lines can be added to the General Ledger account, with each line having a unique memo field. After an employee interview, users can efficiently dictate notes.
Speech to Text and Dictation are powerful tools that SapphireOne and its clients use daily, significantly saving time.
Payslips Report Type Menu
Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.
| LaserWriter | Prints Payslip in Laserwriter format to a LaserWriter printer. |
| Window Envelope | Prints Payslip for Window Envelopes & Laserwriter. Prints a Payslip message designed for putting in window envelopes. |
| FE 04-324 | This prints on a half-page pre-printed format, suitable for Dot Matrix Printers. This payslip is labelled FE 04-324. |
| Half Page Pay Slip | Prints two payslips to a standard A4 page. |
| Plain Paper | Prints to plain paper on a standard A4 sheet. |
| Plain Paper-2 | Second variation of plain paper pay slip. |
| Plain Paper-3 | Plain paper payslip with full line detail, limited on display of large payslips. |
| Multi-Currency Payslip | This is a pay slip that displays the employee currency rates, paysheet working currencies and payment bank account currencies on a single report for an employee. |
| Plain Paper-4 | Plain paper payslip with full line detail, limited on display of large payslips. |
| Direct Print | Payslip in Direct Print format. Allows the user to design their own format for the report. |
| Custom Payslip | Allows the user to design their own format for the report. To set up this report use Super Report Layouts in the SapphireOne Controls Menu. |
| Custom Payslip-2 | Second holder for the storage of a second custom payslip report. |
| Export Pay Slip | Allows the user to export the payslip to a text file. |
Report Sort Order Menu
The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:
| No Sort | This will display the Details Report in the order they are displayed. |
| By ID | This will sort the order of the data by employee ID. |
| By Surname | This will sort the order of the data by surname. |
| By Pay Frequency | This will sort the order of the data by pay frequency. |
| By Class | This will sort the order of the data by employee class. |
| By Department | This will sort the order of the data by employee department. |
Report Selection Menu
| Last Pay Number | This will sort the order of the data by the Last Pay Number. |
| Last Pay | This will sort the order of the data by the Last Pay date. |
| Working Transactions | This will only display data for current Working Transactions. |
| Active Only | This will only display records that are currently active. |
| All Records | This will display all records, including inactive records. |
Report Buttons
| Print Button | Select this button to Print the Report. |
| Cancel Button | Select this button to Cancel the Report. |
| Record List Button | Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed. |
| Options Button | When active, the Options Button allows for even further customisation of the Report. |
| Queue Button | Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print. |
| Background Button | Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating. |
The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports.
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