Leave Summary Report Overview
The Leave Summary report within the SapphireOne Payroll/HR Mode produces reports which detail employees leave status in respect to entitlements for all standard leave types.
When the Leave Summary Report is selected from the PayRoll/HR Reports menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.
Leave Summary Report Print Destination Menu
The Print Destination Menu allows the user to choose the destination for the Report, and select from the options which include Printer, Custom Report, Quick Report and Labels.
| Printer | Tells SapphireOne to send the report straight to the Printer. |
| Custom Report | This allows the user to create a custom designed report. Once it has been created the user will be able to use this option from the Print Destination menu. |
| Quick Report | Selecting this option will open the Sapphire Quick Report function. |
| Labels | Selecting this option will open the Sapphire Label Design Report Editor, allowing the user to design Labels as required. Labels can be designed and printed on a sheet or roll. |
Dictation and Speech to Text Overview
SapphireOne’s Dictation (MacOS) and Speech to Text (Windows) functionalities revolutionise data entry. These features are available for any data entry field and all inquiry screens within SapphireOne. For instance, when a user makes a call via the SapphireOne Softphone, SapphireOne automatically timestamps the contact and phone number. Post-call, users can dictate notes directly into the CRM contact memo field in relation to the stamp.
This functionality is applicable across all Data Entry screens. As examples, when entering a Vendor Invoice (VI), users can dictate memos directly. Similarly, additional lines can be added to the General Ledger account, with each line having a unique memo field. After an employee interview, users can efficiently dictate notes.
Speech to Text and Dictation are powerful tools that SapphireOne and its clients use daily, significantly saving time.
Report Type Menu
Selecting the Report Type Menu option will enable the user to print different layout styles of the Details Report.
| Holiday Leave | Shows the Annual Leave Entitlement; how much annual leave has been earned, how much has been taken and what is currently owed to each Employee. |
| Carer/Personal Leave | Shows the Carer/Personal Leave Entitlement, how much has been taken and how much is currently owed to each Employee. |
| Long Service Leave | Shows how much Long Service Leave has been allowed, how much has been taken and how much is currently owed to each Employee. |
| Wide Leave Current | Shows a breakdown of current Leave owed and taken, by quantity & amount. This is for current leave only. |
| Deferred Leave | Wide report with all Leave owed. Shows the Long Service Leave Entitlement and contingency liability. |
| Reconcile Leave | Allows checking of leave by different methods. This report can be of assistance when setting up Pro Rata Leave. |
| Wide Leave Pro Rata | Wide Report showing a breakdown of Pro Rata leave owed. |
| Portable Long Service | Wide report for portable long service leave. |
| Portable Long Service to CSV | Wide report for portable long service leave to CSV format. |
Report Sort Order Menu
The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:
| No Sort | This will display the Details Report in the order they are displayed. |
| By ID | This will sort the order of the data by employee ID. |
| By Surname | This will sort the order of the data by surname. |
| By Pay Frequency | This will sort the order of the data by pay frequency. |
| By Class | This will sort the order of the data by employee Class. |
| By Department | This will sort the order of the data by employee department. |
Report Selection Menu
| Last Pay Number | This will sort the order of the data by the Last Pay Number. |
| Last Pay | This will sort the order of the data by the Last Pay date. |
| Working Transactions | This will only display data for current Working Transactions. |
| Active Only | This will only display records that are currently active. |
| All Records | This will display all records, including inactive records. |
Report Buttons
| Print Button | Select this button to Print the Report. |
| Cancel Button | Select this button to Cancel the Report. |
| Record List Button | Selecting this button brings up a list of all employees within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the employee to be printed. |
| Options Button | When active, the Options Button allows for even further customisation of the Report. |
| Queue Button | Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print. |
| Background Button | Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating. |
The user also has the option to create custom reports using SapphireOne Quick Reports or Custom Reports.
You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.