Any user may generate a Time Card Stamp at any time by accessing the File drop-down menu and selecting the Time Card Stamp function. The following screen grab shows “Stamping In” The same facility is utilised for “Stamping Out”.
Once a user has been Time Card Stamped into SapphireOne they will remain stamped in until they select the Time Card Stamp function from the File drop-down menu again and use it to stamp back out. On logging out of SapphireOne the user will be presented with the Stamp out pop up.
An automatic reminder may be set up by selecting the Auto Time Card Stamp checkbox in Master Defaults. This is established by navigating to Utilities > Controls > Master defaults > System.
Once this checkbox has been selected, and SapphireOne determines that the user logging in to SapphireOne is currently logged out, the Time Stamp In pop up will be displayed. This will remind the user that they are required to enter in a Time Card stamp and to do so by selecting the Yes button. Any other users may select the No button and a Time stamp record will not be saved.
Dictation and Speech to Text Overview
SapphireOne’s Dictation (MacOS) and Speech to Text (Windows) functionalities revolutionise data entry. These features are available for any data entry field and all inquiry screens within SapphireOne. For instance, when a user makes a call via the SapphireOne Softphone, SapphireOne automatically timestamps the contact and phone number. Post-call, users can dictate notes directly into the CRM contact memo field in relation to the stamp.
This functionality is applicable across all Data Entry screens. As examples, when entering a Vendor Invoice (VI), users can dictate memos directly. Similarly, additional lines can be added to the General Ledger account, with each line having a unique memo field. After an employee interview, users can efficiently dictate notes.
Speech to Text and Dictation are powerful tools that SapphireOne and its clients use daily, significantly saving time.
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