The End of Year Assets function will finalise the running period for your assets year end. This will update all assets periods.
The SapphireOne End of Year Assets function may be run at any time after your actual Financial end of year allowing you to continue to work until finalisations are completed.
The End of Year BACKUP MUST be made at this point for both of the functions on this page as this procedure will make MAJOR changes to your SapphireOne data. File this BACKUP securely.
- This End of Year for assets is virtually identical to financials as follows.
- Select each checkbox in turn.
- Check the Current Date.
- Enter the last period for the financial year carefully. It should normally be period 12.
- The
will then become active.
You MUST run this function on a Company by Company basis. This will require the user to log on to each company and complete for that particular company.
The results of running End of Year on Periods in Assets only.
When the end of year is completed for any company in SapphireOne the number of periods are increased.
- For example, if you selected 12 as the last period and were currently in Period 16, at the conclusion of the End of Year procedure, Period 16 would automatically become Period 4 of the new financial year. 16 less 12 = 4. If you were in Period 18 the calculation would be 18 less 12 = 6.
- All previous year period numbers will have 100 added to them. If you require a transaction from last year you will have to add 100 to the period number, if two years ago add 200, etc.
- In other words, the numbers Increment all the way back through previous years. Every financial year closed has 100 added to it each time you close the current financial year.
- For example, if you were searching for transactions from Period 8 closed 2 financial years ago you would search for Period 208.
Dictation and Speech to Text Overview
SapphireOne’s Dictation (MacOS) and Speech to Text (Windows) functionalities revolutionise data entry. These features are available for any data entry field and all inquiry screens within SapphireOne. For instance, when a user makes a call via the SapphireOne Softphone, SapphireOne automatically timestamps the contact and phone number. Post-call, users can dictate notes directly into the CRM contact memo field in relation to the stamp.
This functionality is applicable across all Data Entry screens. As examples, when entering a Vendor Invoice (VI), users can dictate memos directly. Similarly, additional lines can be added to the General Ledger account, with each line having a unique memo field. After an employee interview, users can efficiently dictate notes.
Speech to Text and Dictation are powerful tools that SapphireOne and its clients use daily, significantly saving time.
You can review our Blog and YouTube channel for additional information and resources on SapphireOne ERP, CRM and Business Accounting software.