Transactions Report - Complete Vendor Transaction Insights

Transactions Report Overview

The Transactions report within SapphireOne Accounts Mode provides a comprehensive overview of all Vendor based transactions.

When the Transactions Report is selected from the Accounts Payables Menu, SapphireOne will present a print dialog screen for the user to select and customise the criteria and data they would like included within the report.

The user can select from the Print Destination, Report Type, Report Sort Order and Report Selection drop-down menus to determine the preferred report layout. Reports are created using a combination of the selected metrics.

Print Destination Menu

The Print Destination Menu allows the user to choose the destination for the Report, and select from the options Printer, Custom Report and Quick Report.

Printer	Tells SapphireOne to send the report straight to the Printer.
Email	When this option is selected SapphireOne will display the emailing function so that the report may be emailed
Custom Report	This allows the user to create a custom designed report. Once selected SapphireOne will use this option on the Print Destination menu. To read details for please select this link which will take you to the article on Custom Reports.
Quick Report	Selecting this option will open the Sapphire Quick Report function.

Report Type Menu

Selecting the Report Type option will enable the user to print different layout styles of the report.

Printing Report Types

Plain Paper	This tells SapphireOne to print a Transaction report on to a sheet of plain paper.
Transaction Audit	This report gives the Tracking Details of the transaction and the value. It also includes Sub-Lines showing where the transaction was allocated.
Discount Due	This report gives the details of discounts the Vendor has allowed on each transaction. This includes the number of days the discount is limited to, the percentage amount and the actual amount of the discount in dollars
Prepayment	This report lists any prepayments that have been made.
One Line FX	This report gives the tracking details of Foreign Currency transactions and its value.
Audit FX	This report is as above for the One Line FX report but also includes the Sub-Lines showing where the Foreign Currency transaction was allocated.
One Line Transaction	Gives the Tracking Details of the transaction and the value.
Wide Transaction Audit	This prints a detailed audit style four line report on each transaction in landscape.
Credit Memo	This report prints a standard Credit Memo.

Emailing Report Types

When Email is selected, from the Print Destination drop-down menu, the Report Type menu is replaced by Email Type. 

Single Email	Selecting this option will cause SapphireOne to generate an individual email, for each Remittance or Invoice to each Client or Vendor.
Batch Email	SapphireOne will send a single Email, with a batch of Remittances or Invoices for each Client or Vendor.

Report Sort Order Menu

The Report Sort Order Menu allows the user to select from various sorting methods and criteria to organise data in different sequences while still maintaining the same fundamental report format. The user can sort data by:

No Sort	This will not apply any additional data sorting to the report.
By ID	This will sort the order of the data by inventory ID.
By Type	This will sort the order of the data by transaction type.
By Date In	This will sort the order of the data by the date the transaction was created.
By Date Due	This will sort the order of the data by the due date of the transaction.
By Internal Ref	This will sort the order of the data by the Internal Reference Number of the transaction.
By Sequence Number	This will sort the order of the data by the Sequence Number of the transaction.
By Discount Expiry Date	This Report will list Vendor transactions by the date that the discount expires.
By Entered FX	This report will list FX based transactions in the order that they have been entered.

Report Selection Menu

The Report Selection Menu allows for additional sorting of report criteria.

Unpost Only	This will display un-posted transaction records only.
Allocatable and less than 100%	This report will display a list of all transactions that are allocated as well as those transactions that have not yet been fully 100% allocated.
All Records	This report will simply display all transactions that have been processed by the system and are in the current. That’ll do it

Report Buttons

Background Button	Selecting this button allows the user to run the report in the background of the SapphireOne server, allowing the user to continue with other tasks while the report is generating.
Print Button	Select this to Print the Report.
Cancel Button	Select this to Cancel the Report.
Record List Button	Selecting this button brings up a list of all inventory items within the users SapphireOne data file. The user can then use the ‘command/F’ and ‘ctrl/F’ search function to search for the inventory item to be printed.
Options Button	The Options Button allows for even further customisation of the Report.
Queue Button	Selecting this button will put the report in a Queue, allowing the user to select the time and day for the report to run and print.

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